PTO Request Emails [5 TEMPLATES]
Here are five time-off request emails for vacation, sick time, bereavement leave, and more. Click below to the PTO request email that best suits your needs:
- Standard PTO request
- Last-minute PTO request
- Long vacation request
- Sick time request
- Bereavement leave request
Standard PTO Request Email
Subject: PTO request
Dear [Recipient’s Name],
I am writing to request paid time off from [Start Date] to [End Date], returning to work on [Return Date].
I will ensure all my current tasks are completed and will coordinate with my team to cover any ongoing projects.
Please let me know if you need any additional information.
Thank you for your consideration.
Best regards,
[Your Full Name] [Your Job Title] [Your Contact Information]Last-Minute Time Off Request Email
Subject: PTO request (urgent)
Dear [Recipient’s Name],
I hope this email finds you well.
Due to a last-minute [REASON], I need to request time off starting from [Start Date]. I apologize for the short notice and I appreciate your understanding.
I will ensure that all urgent matters are handled before my departure.
Please let me know if you have any concerns.
Thank you,
[Your Full Name] [Your Job Title] [Your Contact Information]Long Vacation Request Email (2+ Weeks)
Subject: Request for extended time off
Dear [Recipient’s Name],
I hope this email finds you well. I am writing to request an extended period of paid time off from [Start Date] to [End Date], as I am planning a long vacation.
I have reviewed my current workload and will ensure all tasks are either completed or delegated to my colleagues.
Please let me know if you have any concerns or need further information.
Thank you for your consideration.
Best regards,
[Your Full Name] [Your Job Title] [Your Contact Information]Sick Time Email Notification
Subject: Sick Leave Notification
Dear [Recipient’s Name],
I am writing to inform you that I am feeling unwell and will need to take sick leave today. I will keep you updated on my condition and let you know when I can return to work.
I appreciate your understanding and will ensure that my tasks are covered during my absence. Please let me know if you need any additional information.
Thank you,
[Your Full Name] [Your Job Title] [Your Contact Information]Bereavement Leave Email Notification
Subject: Request for bereavement leave
Dear [Recipient’s Name],
I am writing to inform you of the passing of [relationship, e.g., my father, a close family member, etc.], and I need to request bereavement leave from [Start Date] to [End Date].
This time will allow me to attend the funeral and manage the necessary arrangements.
I appreciate your understanding and support during this difficult time.
Please let me know if you need any further information.
Thank you,
[Your Full Name] [Your Job Title] [Your Contact Information]
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