The Ultimate Work Schedule Template Library

Work Schedule Template Library

Choose from one of 30 free work schedule templates organized by category – employee & staff schedules, shifts, corporate schedules, hybrid schedules, or schedules for entrepreneurs.

Customize the template in Excel, Google Sheets, Canva, or PDF, and get it ready to print.

Work Schedule Templates

You need a way to create a great schedule for work. We’ve got a library full of work schedule templates that you can customize to fit your company’s needs. Use the links below to jump to a specific customizable and printable work schedule template. You’ll see categories that organize the templates and calendars based on type.

 👇 Employee Schedule Templates 

👇 Corporate Schedule Templates

👇 Shift Schedule Templates

👇 Hybrid Work Schedule Templates

👇 Entrepreneur Schedule Templates

 

Employee Work Schedule Templates

With these employee calendar schedule templates, you can schedule specific employees by date, week, or month, shift, and more.

Ready to get right to it? Download the full bundle of employee work schedule templates you see below:
Canva | Excel | SheetsPDF

 

Daily Work Schedule Template

Daily Work Schedule Template

Template downloads: Canva | Excel | SheetsPDF

Description: In this daily work schedule template, you can add roles (Manager, Cashier, Host, etc.) and add employee names by role and hour. The template currently has a 12-hour shift, but you can change the hours in the first column or add hours by adding rows. Update role names in the top row. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.

Other names for this template: Daily schedule

 

Weekly Work Schedule Template

Weekly Work Schedule Template

Template downloads: Canva | Excel | SheetsPDF

Description: In this weekly work schedule template, you can add employee names for the full work week. The template currently has five work days (green) and two days off (white), but you can change the work days in the top row. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.

Other names for this template: Weekly schedule, work week schedule

 

Monthly Work Schedule Template

Monthly Work Schedule Template

Template downloads: Canva | Excel | SheetsPDF

Description: In this printable monthly work schedule template, you can add employee names by day for the full month of work. Edit the days of the months so they match with the current month’s calendar. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.

Other names for this template: Monthly work calendar

 

Daily Staff Schedule Template

Daily Staff Schedule Template

Template downloads: Canva | Excel | SheetsPDF

Description: In this daily staff schedule template, you can add employee names, their roles, start time, lunch break, end time, and total work hours. This gives a full, detailed view of the day’s work schedule. The template currently has space for 10 employees, but you can add rows for more employee spots. If some of the columns are not useful for your staff schedule, update the column names to provide the details you need. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.

Other names for this template: Daily staffing sheet

 

Weekly Staff Schedule Template

Weekly Staff Schedule Template

Template downloads: Canva | Excel | SheetsPDF

Description: In this daily weekly staffing schedule template, you can add employee names, days they work, and total work hours. This work week schedule template gives a simplified view of the weekly calendar. The template currently has space for 10 employees, but you can add rows for more employee spots. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.

Other names for this template: Weekly staff sheet

 

Corporate Work Schedule Templates

This section is full of popular work schedule templates for businesses with primarily desk jobs (or knowledge work). These templates can be customized, then used in internal communications to set the precedent for work schedule options that employees can choose from. You’ll see a holiday calendar and the seven most-used corporate work weeks.

Ready to get right to it? Download the full bundle of corporate work schedule templates you see below:
Canva | Excel | SheetsPDF

 

Annual Holiday Calendar Template [2023]

Company Holidays Calendar 2023

Template downloads: Canva | PDF

Description: In this template, you’ll find the federal holidays in the United States for 2023. Customize the annual company holiday calendar by inputting your own holidays, adding your logo, and switching the key to your company’s name. If you’d like to learn more about the working calendar for 2023, click on the resources below. You’ll find data about the number of work hours and days per month, and more.

Additional resources: How Many Work Hours & Days Are In A Month? [2023] | 2023 Work Holidays Spreadsheet [Google Sheets]

 

40-Hour Work Schedule Template

40-hour work schedule template

Template downloads: Canva | Excel | SheetsPDF

Description: Employees work a standard week with five work days, eight hours per day. Use this template to create your own company’s expected work week for all employees.

Other names for this template: Standard work week, 9-5

Additional resources: 20 Creative Twists On The 40-Hour Work Week

 

4-Day Work Week (32 Hours) Template

4 Day Work Week Schedule Template

Template downloads: Canva | Excel | SheetsPDF

Description: Employees work four days per week (typically Monday – Thursday) with eight hours of work per day. Download this four-day work week schedule template if you are considering or have already implemented a four-day work week for your company. Customize the colors, add work hours per day, or change the days off.

Other names for this template: 32-hour work week

Additional resources: 4-Day Work Week Overview | How To Implement | 32-Hour Work Week Overview

 

4/10 (Compressed) Work Schedule Template

4-10 Work Schedule Template

Template downloads: Canva | Excel | SheetsPDF

Description: An employee works 10 hours a day over the course of four days, then is off for three days each week. Use this 4/10 schedule template to share expected work hours for all employees on a 4/10 schedule. This template can also be used for companies that have “Summer Friday” policies where Fridays are off during the Friday and the work week gets compressed into Monday through Thursday.

Other names for this template: 4 10s, compressed work week, 4-day work week

Additional resources: 4/10 Work Schedule

 

9/80 (Compressed) Work Schedule Template

9/80 work schedule template

Template downloads: Canva | Excel | SheetsPDF

Description: During a two-week period, the employee works 80 hours across nine days instead of 10. The most common way to do this is four nine-hour days followed by an eight-hour Friday. The next week, employees work four nine-hour days, followed by a Friday off. Download this 9/80 work schedule template to visualize the work week for all employees at a company using the 9/80 schedule. Customize your hours, days off, colors, and logo.

Other names for this template: 5-4/9 schedule, compressed work week

Additional resources: 9/80 Work Schedule

 

9/72 Work Schedule Template

9/72 work schedule template

Template downloads: Canva | Excel | SheetsPDF

Description: Employees have a normal five-day, 40-hour week followed by a four-day, 32-hour week. In other words, every other Friday is off with normal work days outside of that. The work week averages out to 36 hours. Download this template to visualize a 9/72 work schedule (and customize it to your needs).

Additional resources: 4-Day Work Week Schedule Examples

 

Half-Day Friday Schedule Template

Half-Day Fridays (36 hour work week)

Template downloads: Canva | Excel | SheetsPDF

Description: The 36-hour work week is typically done in one of two ways: 1) four eight-hour days followed by a four-hour day on Friday, or 2) four nine-hour days. Download this schedule template if your company has a half-day Friday policy for full-time employees and customize it for your brand.

Other names for this template: Half-day Fridays

Additional resources: The 36-Hour Work Week

 

36-Hour Work Schedule Template (4 9s)

4 Day Work Week (36 Hours) Template

Template downloads: Canva | Excel | SheetsPDF

Description:The 36-hour work week is typically done in one of two ways: 1) four eight-hour days followed by a four-hour day on Friday, or 2) four nine-hour days. Download this schedule template if your company has a four-day, 36-hour work week for full-time employees and customize it for your brand.

Other names for this template: 4 9s

Additional resources: The 36-Hour Work Week

 

Shift Work Schedule Templates

If your organization requires coverage through multiple shifts each day – customer service teams, hospitals, restaurants, manufacturing plants – use this section to find a shift schedule template to customize. You’ll see work shift schedules based on 12-hour shifts, 10-hour shifts, and 8-hour shifts.

Ready to get right to it? Download the full bundle of shift schedule templates you see below:
Canva | Excel | Sheets | PDF

 

24-48 Shift Schedule Template (24-Hour Shifts)

24-48 Shift Schedule Template

Template downloads: Canva | Excel | Sheets | PDF

Description: If you are looking for a 24-hour shift schedule (where crews work 24 straight hours), the 24-48 schedule is the simplest schedule to choose. In this 24-48 shift schedule template, three teams each work one 24-hour shift followed by two days off. Over a three-week period, employees work 168 hours (averaged out to 56 hours per week).

Other names for this template: ABC shift schedule

 

2-3-2 Rotating Shift Schedule Template (12-Hour Shifts)

2-3-2 Rotating Work Schedule Template

Template downloads: Canva | Excel | Sheets | PDF

Description: In the 2-3-2 rotating shift schedule, there are 12-hour shifts each day (to provide 24-hour coverage). The schedule plays out over four weeks (28 days), where employees work an average of 42 hours per week. This is a common example of a 12-hour schedule with rotating shifts.

  • During a two-week period, each team works two day shifts followed by two days off, then three day shifts followed by two days off, then two day shifts followed by three days off.
  • During the other two week-period, each team works two night shifts followed by two days off, then three night shifts followed by two days off, then two night shifts followed by three days off.

Other names for this template: Pitman schedule, 2-3-2, 2-3-2 rotating, 24-7 work schedule, 12-hour shift schedule

 

4-3 Shift Schedule Template (10-Hour Shifts)

4-3 Work Shift Schedule Template

Template downloads: Canva | Excel | Sheets | PDF

Description: The 4-3 work schedule template has six teams and three overlapping 10-hour shifts to provide 24-hour coverage. In this three-week rotating shift schedule, each team works…

  • Four 10-hour first (morning) shifts followed by three days off
  • Four 10-hour second (swing) shifts followed by three days off
  • Four 10-hour third (night) shifts followed by three days off

Other names for this template: 4/10 rotational schedule, swing shift schedule

 

5-2 Shift Schedule Template (8-Hour Shifts)

5-2 Shift Schedule Template

Template downloads: Canva | Excel | Sheets | PDF

Description: The 5-2 work schedule template has four teams and three 8-hour shifts to provide 24-hour coverage. In this four-week rotating shift schedule, each team works…

  • Seven 8-hour first (morning) shifts followed by two days off
  • Seven 8-hour second (swing) shifts followed by two days off
  • Seven 8-hour third (night) shifts followed by two days off

Other names for this template: 8-hour shift schedule for 7 days per week, swing shift schedule, 8-hour rotational shift schedule

 

Hybrid Work Schedule Templates

If your company uses a hybrid work model where employees spend some time in the office and some time working remotely, there are a number of hybrid work schedules to choose from. In the templates below, you can choose the best-fitting hybrid schedule and customize it to fit your company’s needs.

Ready to get right to it? Download the full bundle of shift schedule templates you see below:
Canva | Excel | Sheets | PDF

 

2/3 Hybrid Work Schedule Template

2/3 hybrid work schedule

Template downloads: Canva | Excel | Sheets | PDF

Description: Employees are expected to come into the office for two days per week, and work remotely for three days per week. Use this 2/3 hybrid work schedule template to set expectations for remote work days and office days for your team or company. Adjust the days, colors, and logo to fit your brand.

Other names for this template: 3/2 hybrid model

Additional resources: 6 Hybrid Policies Analyzed

 

3/2 Hybrid Work Schedule Template

3-2 hybrid work schedule

Template downloads: Canva | Excel | Sheets | PDF

Description: Employees are expected to come into the office for three days per week, and work remotely for two days per week. Use this 3/2 hybrid work schedule template to set expectations for remote work days and office days for your team or company. Adjust the days, colors, and logo to fit your brand.

Other names for this template: 2/3 hybrid model

Additional resources: Every Company Announcing A Hybrid Work Model

 

50/50 Hybrid Policy Template

50-50 hybrid work schedule

Template downloads: Canva | Excel | Sheets | PDF

Description: Employees are expected to visit the office for 50% of their work time and work remotely for 50% of their time. This is a policy for office visit expectations rather than a set schedule. Use this 50/50 hybrid work schedule template to set expectations for remote work days and office days for your team or company. Adjust the days, colors, and logo to fit your brand.

Other names for this template: Half and half

Additional resources: Hybrid Work Software Tools: The Complete Overview

 

Bring Your Own Hybrid Schedule Template

bring your own hybrid work schedule

Template downloads: Canva | Excel | Sheets | PDF

Description: Under the “Bring Your Own Hybrid” work schedule, executive teams come up with choices for hybrid work schedules (like 2/3, 3/2, or 50/50). Then, managers present the options to their teams. Each team decides together which schedule to pursue for their team only, and then team leaders manage expectations to that schedule. This gives employees more autonomy over their schedules but also aligns teams by location and day.

Use this hybrid work schedule template to set expectations for remote work days and office days for different teams within your company. Adjust the days, colors, and logo to fit your brand.

Other names for this template: Bottom-up model

Additional resources: Hybrid Work Software Tools: The Complete Overview

 

Flex-Time Hybrid Schedule Template

flex-time hybrid work schedule

Template downloads: Canva | Excel | Sheets | PDF

Description: Under this model, the executive team typically sets a company-wide policy (like 2/3). Then, employees can set their own work hours within those days. Some may start at 7 AM, others may start around 10 AM. This model is a step closer toward asynchronous work than most hybrid models, but still aims to have synchronous blocks of time overlapping for most employees throughout the day.

Use this flex-time hybrid work schedule template to set individual calendars for members on your team. Adjust the days, colors, and logo to fit your brand.

Other names for this template: Flexibly hybrid

Additional resources: Hybrid Work Software Tools: The Complete Overview

 

Cohorts Hybrid Schedule Template

cohorts hybrid work schedule

Template downloads: Canva | Excel | Sheets | PDF

Description: With a cohorts schedule, employees are clustered together into similarly sized groups – cohort A, cohort B, cohort C, etc. The schedule rotates weekly for each cohort’s days in the office and days at home. The idea of the cohort schedule is to rotate in a pattern that has all employees across the company cross paths in the office on a predicable time period (every other week for example).

Use this cohorts hybrid schedule template to set expectations for rotating office visits by assigned groups within the company. Adjust the days, colors, and logo to fit your brand.

Other names for this schedule: Split-week, rotational regional remote

Additional resources: Benefits Of Hybrid Work

 

Partial Hybrid Schedule Template

partial hybrid work schedule

Template downloads: Canva | Excel | Sheets | PDF

Description: Some employees, based on role and situation, are able to work from home when they’d like. The policy is determined by role and team rather than across the board. For example, people working in the manufacturing department may be required to come in every day. People is sales might be expected to come in one day per week.

Use this partial hybrid schedule template to set expectations for office visits expectations by department or role. Adjust the days, colors, and logo to fit your brand.

Additional resources: Hybrid Work Model: The Complete Overview

 

Week-By-Week Hybrid Schedule Template

week-by-week hybrid work schedule

Template downloads: Canva | Excel | Sheets | PDF

Description: This schedule calls for alternating weeks of remote then in-person and so on. Use this week-by-week hybrid schedule template to set a bi-weekly calendar for remote work and office work. Adjust the days, colors, and logo to fit your brand.

Additional resources: Hybrid Work Model: The Complete Overview

 

Entrepreneur Work Schedule Templates

Most work weeks revolve around 40 hours. But if you work for yourself, that doesn’t need to be the case. In this section, we’ve included a number of non-traditional work schedule templates that entrepreneurs work. At the top, you’ll see a planner to schedule out each workday for maximum efficiency.

Ready to get right to it? Download the full bundle of entrepreneur work schedule templates you see below:
Canva | Excel | SheetsPDF

Personal Daily Work Schedule Planner

Personal Daily Work Schedule Planner

Template downloads: Canva | Excel | Sheets | PDF

Description: Plan out your work day in detail to stay focused as an entrepreneur. Calendar tasks for every hour up to 12 hours, add hours, or adjust the schedule how you’d like. Add today’s date, priorities, and notes for the day.

 

30-Hour Work Schedule Template

30 hour work week

Template downloads: Canva | Excel | SheetsPDF

Description: The most common 30-hour work week is five work days with six hours of work per day. An alternative is to work four days with 7-8 hours per day.

Additional resources: 30-Hour Work Week Schedules

 

50-Hour Work Schedule Template

50 hour work week

Template downloads: Canva | Excel | SheetsPDF

Description: Entrepreneurs work five days per week with 10 hours of work per day.

Other names for this template: 5 10s

Additional resources: 50-Hour Work Week Schedules

 

60-Hour Work Schedule Template

60 hour work week

Template downloads: Canva | Excel | SheetsPDF

Description: A 60-hour work week usually has three blocks of time: 1) A typical work schedule like 8:00 AM – 6:00 PM, followed by 2) a one- or two-hour block of work at night, followed by ~5 hours of work on the weekend.

Additional resources: 60-Hour Work Week Schedules

 

80-Hour Work Schedule Template

80 hour work week

Template downloads: Canva | Excel | SheetsPDF

Description: Entrepreneurs work double the standard work week. If you work five days per week, you need to log 16 hours per day to get to 80 hours in a week. The most common 80-hour work week is 13-15 hours of work per day with spread over six days.

Additional resources: 80-Hour Work Week Schedules

See Also: 7-Day Work Week Schedule Templates

 

How To Use These Work Schedule Templates

What is different about Buildremote’s schedule templates?

You’ve probably seen a number of template galleries on the internet. Many of them are landing pages for scheduling software tools, so you have to sign up at least for a free trial to get them. Others ask for your contact information to download them (so you’ll become a lead). Others still are too generic (like what Google Sheets and Excel provide).

Here’s why I made this library and how it stands out:

  • Every template is free: I don’t charge for any templates. You’ll see some ads throughout the page – that’s how I’m able to keep the lights on.
  • Every template in ungated: I won’t ask you for your contact information to use the template. Since I don’t sell scheduling software, I don’t need to collect “leads.”
  • Every template is printable: We have PDF versions of every template ready to go. Grab those, hit print, and you are on your way.
  • Every template is editable in multiple tools: I recreated each template in Canva, Excel, Google Sheets, and PDF so you can work with it wherever you choose.

 

How do I create a daily work schedule template in Excel?

Under each work schedule template in our library above, you’ll find a link to download it in Excel. Click on that link to save the Excel file to your computer. From there, you can change the format, colors, schedule, and equations to make it your own.

If none of our schedules are a good fit for you, Excel does have built-in schedule templates. We created this resource because the Excel templates are too generic for what most business owners or operators.

  1. Open Excel.
  2. Click on File > New from Template.
  3. Click on one of the schedule templates you see in the list.
  4. Customize the format, schedule, and equations.
  5. Save your new schedule.

 

How do I create a work schedule template in Google Sheets?

Under each work schedule template in our library above, you’ll find a link to make a copy of the template in Google Sheets. Click on that link to create a new Google Sheets file in your Google Drive. From there, you can change the format, colors, schedule, and equations to make it your own.

If none of our schedules are a good fit for you, Excel does have built-in schedule templates. We created this resource because the Excel templates are too generic for what most business owners or operators.

  1. Open Google Drive.
  2. Click the “+ New” button.
  3. Next to “Google Sheets” click on the arrow (>), then click on “From a template.”
  4. Click on the “General” tab” to see all available templates.
  5. Click on one of the schedule templates you see in the list.
  6. Customize the format, schedule, and equations.
  7. Share your new schedule with your team:
    1. File > Share with others.
    2. File > Move (to move to a shared team folder).

About the author

Henry OLoughlin

Hi, I'm the founder of Buildremote. I have worked from home for a decade and run a fully remote, four-day work week company for eight years. I've made all of the mistakes running a remote company. I hope if you read my site, you'll be spared.

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