36 Employee Work Schedule Templates: Free Designs
Choose from one of 36 free work schedule templates organized by category – employee & staff schedules, shifts, corporate schedules, hybrid schedules, or schedules for entrepreneurs.
Customize the template in Excel, Google Sheets, Canva, or PDF, and get it ready to print.
Work Schedule Templates
You need a way to create a great schedule for work. We’ve got a library full of work schedule templates that you can customize to fit your company’s needs. Use the links below to jump to a specific customizable and printable work schedule template. You’ll see categories that organize the templates and calendars based on type.
(If you’d rather view the library by duration rather than category, we’re building out those options. Here’s what we have so far: weekly, 7-day schedules, monthly)
👇 Employee Schedule Templates
👇 Shift Schedule Templates
👇 Corporate Schedule Templates
👇 Hybrid Work Schedule Templates
👇 Entrepreneur Schedule Templates
👇 Supercharge Your Work Schedule With Monday.com
Static work templates in Excel, Sheets, or a PDF are a great start. But if you’d like to plug your schedule and tasks into your daily workflow, it’s better to use an online program like monday.com’s work OS.
It’s free to use monday.com forever for 1-2 person teams. So try it out, and if you like it, you can always add team members for $8 – $10 per month.
Build your Staff Work Schedule in monday.com for free.
Employee Work Schedule Templates
With these employee calendar schedule templates, you can schedule specific employees by date, week, or month, shift, and more.
Ready to get right to it? Download the full bundle of employee work schedule templates you see below:
Canva | Excel | Sheets | PDF
Daily Work Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: In this daily work schedule template, you can add roles (Manager, Cashier, Host, etc.) and add employee names by role and hour. The template currently has a 12-hour shift, but you can change the hours in the first column or add hours by adding rows. Update role names in the top row. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.
Other names for this template: Daily schedule
See Also: How Many Work Days Are In A Year?
Weekly Work Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: In this weekly work schedule template, you can add employee names for the full work week. The template currently has five work days (green) and two days off (white), but you can change the work days in the top row. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.
See Also: Work Week Calculator
Other names for this template: Weekly schedule, work week schedule
Monthly Work Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: In this printable monthly work schedule template, you can add employee names by day for the full month of work. Edit the days of the months so they match with the current month’s calendar. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.
Other names for this template: Monthly work calendar
Daily Staff Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: In this daily staff schedule template, you can add employee names, their roles, start time, lunch break, end time, and total work hours. This gives a full, detailed view of the day’s work schedule. The template currently has space for 10 employees, but you can add rows for more employee spots. If some of the columns are not useful for your staff schedule, update the column names to provide the details you need. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.
Additional resources: 7 Staff Schedule Templates, Work Days Calculator
Other names for this template: Daily staffing sheet
Weekly Staff Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: In this weekly staffing schedule template, you can add employee names, days they work, and total work hours. This work week schedule template gives a simplified view of the weekly calendar. The template currently has space for 10 employees, but you can add rows for more employee spots. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.
Other names for this template: Weekly staff sheet
Employee Availability Form Template
Template downloads: Canva | Docs | PDF
Description: This employee availability form allows for workers to submit the days and times they are willing and able to work for the upcoming week. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work, or customize it in Canva or Google Docs. If you’d like to work with it in Microsoft Word, go into the Docs and click File > Download.
Additional resources: Work hours calculator
Other names for this template: Employee availability template, employee availability chart
Shift Work Schedule Templates
If your organization requires coverage through multiple shifts each day – customer service teams, hospitals, restaurants, manufacturing plants – use this section to find a shift schedule template to customize. You’ll see work shift schedules based on 12-hour shifts, 10-hour shifts, and 8-hour shifts.
Ready to get right to it? Download the full bundle of shift schedule templates you see below:
Canva | Excel | Sheets | PDF
24-48 Shift Schedule Template (24-Hour Shifts)
Template downloads: Canva | Excel | Sheets | PDF
Description: If you are looking for a 24-hour shift schedule (where crews work 24 straight hours), the 24-48 schedule is the simplest schedule to choose. In this 24-48 shift schedule template, three teams each work one 24-hour shift followed by two days off. Over a three-week period, employees work 168 hours (averaged out to 56 hours per week).
Other names for this template: ABC shift schedule
2-3-2 Rotating Shift Schedule Template (12-Hour Shifts)
Template downloads: Canva | Excel | Sheets | PDF
Description: In the 2-3-2 rotating shift schedule, there are 12-hour shifts each day (to provide 24-hour coverage). The schedule plays out over four weeks (28 days), where employees work an average of 42 hours per week. This is a common example of a 12-hour schedule with rotating shifts.
- During a two-week period, each team works two day shifts followed by two days off, then three day shifts followed by two days off, then two day shifts followed by three days off.
- During the other two week-period, each team works two night shifts followed by two days off, then three night shifts followed by two days off, then two night shifts followed by three days off.
Other names for this template: Pitman schedule, 2-3-2, 2-3-2 rotating, 24-7 work schedule, 12-hour shift schedule
4-3 Shift Schedule Template (10-Hour Shifts)
Template downloads: Canva | Excel | Sheets | PDF
Description: The 4-3 work schedule template has six teams and three overlapping 10-hour shifts to provide 24-hour coverage. In this three-week rotating shift schedule, each team works…
- Four 10-hour first (morning) shifts followed by three days off
- Four 10-hour second (swing) shifts followed by three days off
- Four 10-hour third (night) shifts followed by three days off
Other names for this template: 4/10 rotational schedule, swing shift schedule
See Also: The 10-Hour Shift Schedule: 4 Free Excel Templates
5-2 Shift Schedule Template (8-Hour Shifts)
Template downloads: Canva | Excel | Sheets | PDF
Description: The 5-2 work schedule template has four teams and three 8-hour shifts to provide 24-hour coverage. In this four-week rotating shift schedule, each team works…
- Seven 8-hour first (morning) shifts followed by two days off
- Seven 8-hour second (swing) shifts followed by two days off
- Seven 8-hour third (night) shifts followed by two days off
Other names for this template: 8-hour shift schedule for 7 days per week, swing shift schedule, 8-hour rotational shift schedule
4 On, 4 Off Schedule Template (12-Hour Shifts)
Template downloads: Canva | Excel | Sheets | PDF
Description: The 4-on, 4-off work schedule template has four teams and two 12-hour shifts to provide 24-hour coverage. In this rotating shift schedule, each team works…
- Four 12-hour day shifts, followed by four days off
- Four 12-hour night shifts, followed by four days off
See Also: The 12-Hour Shift Schedule: 5 Free Templates
3 On, 3 Off Schedule Template (12-Hour Shifts)
Template downloads: Canva | Excel | Sheets | PDF
Description: The 3-on, 3-off work schedule template has four teams and two 12-hour shifts to provide 24-hour coverage. In this rotating shift schedule, each team works…
- Three 12-hour day shifts, followed by three days off
- Three 12-hour night shifts, followed by three days off
The Dupont Schedule Template (Rotating 12-Hour Shifts)
Template downloads: Canva | Excel | Sheets | PDF
Description: The Dupont work schedule template has four teams and two 12-hour shifts to provide 24-hour coverage. In this four-week rotating shift schedule, each team works…
- Four night shifts, followed by three days off
- Three day shifts, followed by one day off
- Three night shifts, followed by three days off
- Four days shifts, followed by seven days off
Other names for this template: Dupont shift schedule, Dupont 12-hour schedule, 12-hour shift schedule with 7 days off, Dupont rotating schedule, super 7 work schedule
2-2-3 (Panama) Schedule Template (Rotating 12-Hour Shifts)
Template downloads: Canva | Excel | Sheets | PDF
Description: The 2-2-3, or Panama, work schedule template has four teams and two 12-hour shifts to provide 24-hour coverage. In this four-week rotating shift schedule, each team works…
Weeks 1 & 2 (Day Shifts)
- Two-day shifts, followed by two days off
- Three days shifts, followed by two days off
- Two days shifts, followed by three days off
Weeks 3 & 4 (Night Shifts)
- Two night shifts, followed by two days off
- Three-night shifts, followed by two days off
- Two night shifts, followed by three days off
Other names for this template: Panama work schedule, rotating 2-2-3 schedule, 2-2-3 schedule
4-2, 4-3, 4-3 Schedule Template (Rotating 10-Hour Shifts)
Template downloads: Canva | Excel | Sheets | PDF
Description: The 4-2, 4-3, 4-3 rotating work schedule template has five teams and three overlapping 10-hour shifts to provide 24-hour coverage with an extra team (overlapping) during peak times of day. In this 20-day rotating shift schedule, each team works…
- Four first shifts, followed by two days off
- Four third shifts, followed by three days off
- Four second shifts, followed by three days off
Corporate Work Schedule Templates
This section is full of popular work schedule templates for businesses with primarily desk jobs (or knowledge work). These templates can be customized, then used in internal communications to set the precedent for work schedule options that employees can choose from. You’ll see a holiday calendar and the seven most-used corporate work weeks.
Ready to get right to it? Download the full bundle of corporate work schedule templates you see below:
Canva | Excel | Sheets | PDF
40-Hour Work Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: Employees work a standard week with five work days, eight hours per day. Use this template to create your own company’s expected work week for all employees.
Other names for this template: Standard work week, 9-5
Additional resources: 20 Creative Twists On The 40-Hour Work Week
4-Day Work Week (32 Hours) Template
Template downloads: Canva | Excel | Sheets | PDF
Description: Employees work four days per week (typically Monday – Thursday) with eight hours of work per day. Download this four-day work week schedule template if you are considering or have already implemented a four-day work week for your company. Customize the colors, add work hours per day, or change the days off.
Other names for this template: 32-hour work week
Additional resources: 4-Day Work Week Overview | How To Implement | 32-Hour Work Week Overview
4/10 (Compressed) Work Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: An employee works 10 hours a day over the course of four days, then is off for three days each week. Use this 4/10 schedule template to share expected work hours for all employees on a 4/10 schedule. This template can also be used for companies that have “Summer Friday” policies where Fridays are off during the Friday and the work week gets compressed into Monday through Thursday.
Other names for this template: 4 10s, compressed work week, 4-day work week
Additional resources: 4/10 Work Schedule
9/80 (Compressed) Work Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: During a two-week period, the employee works 80 hours across nine days instead of 10. The most common way to do this is four nine-hour days followed by an eight-hour Friday. The next week, employees work four nine-hour days, followed by a Friday off. Download this 9/80 work schedule template to visualize the work week for all employees at a company using the 9/80 schedule. Customize your hours, days off, colors, and logo.
Other names for this template: 5-4/9 schedule, compressed work week
Additional resources: 9/80 Work Schedule
9/72 Work Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: Employees have a normal five-day, 40-hour week followed by a four-day, 32-hour week. In other words, every other Friday is off with normal work days outside of that. The work week averages out to 36 hours. Download this template to visualize a 9/72 work schedule (and customize it to your needs).
Additional resources: 4-Day Work Week Schedule Examples
Half-Day Friday Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: The 36-hour work week is typically done in one of two ways: 1) four eight-hour days followed by a four-hour day on Friday, or 2) four nine-hour days. Download this schedule template if your company has a half-day Friday policy for full-time employees and customize it for your brand.
Other names for this template: Half-day Fridays
Additional resources: The 36-Hour Work Week
36-Hour Work Schedule Template (4 9s)
Template downloads: Canva | Excel | Sheets | PDF
Description: The 36-hour work week is typically done in one of two ways: 1) four eight-hour days followed by a four-hour day on Friday, or 2) four nine-hour days. Download this schedule template if your company has a four-day, 36-hour work week for full-time employees and customize it for your brand.
Other names for this template: 4 9s
Additional resources: The 36-Hour Work Week
Hybrid Work Schedule Templates
If your company uses a hybrid work model where employees spend some time in the office and some time working remotely, there are a number of hybrid work schedules to choose from. In the templates below, you can choose the best-fitting hybrid schedule and customize it to fit your company’s needs.
Ready to get right to it? Download the full bundle of shift schedule templates you see below:
Canva | Excel | Sheets | PDF
2/3 Hybrid Work Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: Employees are expected to come into the office for two days per week, and work remotely for three days per week. Use this 2/3 hybrid work schedule template to set expectations for remote work days and office days for your team or company. Adjust the days, colors, and logo to fit your brand.
Other names for this template: 3/2 hybrid model
Additional resources: 6 Hybrid Policies Analyzed
3/2 Hybrid Work Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: Employees are expected to come into the office for three days per week, and work remotely for two days per week. Use this 3/2 hybrid work schedule template to set expectations for remote work days and office days for your team or company. Adjust the days, colors, and logo to fit your brand.
Other names for this template: 2/3 hybrid model
Additional resources: Every Company Announcing A Hybrid Work Model
50/50 Hybrid Policy Template
Template downloads: Canva | Excel | Sheets | PDF
Description: Employees are expected to visit the office for 50% of their work time and work remotely for 50% of their time. This is a policy for office visit expectations rather than a set schedule. Use this 50/50 hybrid work schedule template to set expectations for remote work days and office days for your team or company. Adjust the days, colors, and logo to fit your brand.
Other names for this template: Half and half
Additional resources: 15 Hybrid Work Schedules Being Tested Now
Bring Your Own Hybrid Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: Under the “Bring Your Own Hybrid” work schedule, executive teams come up with choices for hybrid work schedules (like 2/3, 3/2, or 50/50). Then, managers present the options to their teams. Each team decides together which schedule to pursue for their team only, and then team leaders manage expectations to that schedule. This gives employees more autonomy over their schedules but also aligns teams by location and day.
Use this hybrid work schedule template to set expectations for remote work days and office days for different teams within your company. Adjust the days, colors, and logo to fit your brand.
Other names for this template: Bottom-up model
Additional resources: Hybrid Work Software Tools: The Complete Overview
Flex-Time Hybrid Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: Under this model, the executive team typically sets a company-wide policy (like 2/3). Then, employees can set their own work hours within those days. Some may start at 7 AM, others may start around 10 AM. This model is a step closer toward asynchronous work than most hybrid models, but still aims to have synchronous blocks of time overlapping for most employees throughout the day.
Use this flex-time hybrid work schedule template to set individual calendars for members on your team. Adjust the days, colors, and logo to fit your brand.
Other names for this template: Flexibly hybrid
Additional resources: Hybrid Work Software Tools: The Complete Overview
Cohorts Hybrid Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: With a cohorts schedule, employees are clustered together into similarly sized groups – cohort A, cohort B, cohort C, etc. The schedule rotates weekly for each cohort’s days in the office and days at home. The idea of the cohort schedule is to rotate in a pattern that has all employees across the company cross paths in the office on a predicable time period (every other week for example).
Use this cohorts hybrid schedule template to set expectations for rotating office visits by assigned groups within the company. Adjust the days, colors, and logo to fit your brand.
Other names for this schedule: Split-week, rotational regional remote
Additional resources: Benefits Of Hybrid Work
Partial Hybrid Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: Some employees, based on role and situation, are able to work from home when they’d like. The policy is determined by role and team rather than across the board. For example, people working in the manufacturing department may be required to come in every day. People is sales might be expected to come in one day per week.
Use this partial hybrid schedule template to set expectations for office visits expectations by department or role. Adjust the days, colors, and logo to fit your brand.
Additional resources: Hybrid Work Model: The Complete Overview
Week-By-Week Hybrid Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: This schedule calls for alternating weeks of remote then in-person and so on. Use this week-by-week hybrid schedule template to set a bi-weekly calendar for remote work and office work. Adjust the days, colors, and logo to fit your brand.
Additional resources: Hybrid Work Model: The Complete Overview
Entrepreneur Work Schedule Templates
Most work weeks revolve around 40 hours. But if you work for yourself, that doesn’t need to be the case. In this section, we’ve included a number of non-traditional work schedule templates that entrepreneurs work. At the top, you’ll see a planner to schedule out each workday for maximum efficiency.
Ready to get right to it? Download the full bundle of entrepreneur work schedule templates you see below:
Canva | Excel | Sheets | PDF
Personal Daily Work Schedule Planner
Template downloads: Canva | Excel | Sheets | PDF
Description: Plan out your work day in detail to stay focused as an entrepreneur with this personal daily work planner. Calendar tasks for every hour up to 12 hours, add hours, or adjust the schedule how you’d like. Add today’s date, priorities, and notes for the day.
30-Hour Work Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: The most common 30-hour work week is five work days with six hours of work per day. An alternative is to work four days with 7-8 hours per day.
Additional resources: 30-Hour Work Week Schedules
50-Hour Work Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: Entrepreneurs work five days per week with 10 hours of work per day.
Other names for this template: 5 10s
Additional resources: 50-Hour Work Week Schedules
60-Hour Work Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: A 60-hour work week usually has three blocks of time: 1) A typical work schedule like 8:00 AM – 6:00 PM, followed by 2) a one- or two-hour block of work at night, followed by ~5 hours of work on the weekend.
Additional resources: 60-Hour Work Week Schedules
80-Hour Work Schedule Template
Template downloads: Canva | Excel | Sheets | PDF
Description: Entrepreneurs work double the standard work week. If you work five days per week, you need to log 16 hours per day to get to 80 hours in a week. The most common 80-hour work week is 13-15 hours of work per day with spread over six days.
Additional resources: 80-Hour Work Week Schedules
Weekly Planner Template
Template downloads: Canva
Description: In this printable weekly planner template, you can plan out your week in a simple format. The template is designed in Canva so you can customize it, the format is set to fit an 8.5 by 11-inch paper, and the content is within printing margins. Use this weekly planner to set yourself up for success throughout the upcoming week.
See Also: Weekly Work Schedule Templates
How do I create a daily work schedule template in Excel?
Under each work schedule template in our library above, you’ll find a link to download it in Excel. Click on that link to save the Excel file to your computer. From there, you can change the format, colors, schedule, and equations to make it your own.
If none of our schedules are a good fit for you, Excel does have built-in schedule templates. We created this resource because the Excel templates are too generic for what most business owners or operators.
- Open Excel.
- Click on File > New from Template.
- Click on one of the schedule templates you see in the list.
- Customize the format, schedule, and equations.
- Save your new schedule.
How do I create a work schedule template in Google Sheets?
Under each work schedule template in our library above, you’ll find a link to make a copy of the template in Google Sheets. Click on that link to create a new Google Sheets file in your Google Drive. From there, you can change the format, colors, schedule, and equations to make it your own.
If none of our schedules are a good fit for you, Excel does have built-in schedule templates. We created this resource because the Excel templates are too generic for what most business owners or operators.
- Open Google Drive.
- Click the “+ New” button.
- Next to “Google Sheets” click on the arrow (>), then click on “From a template.”
- Click on the “General” tab” to see all available templates.
- Click on one of the schedule templates you see in the list.
- Customize the format, schedule, and equations.
- Share your new schedule with your team:
- File > Share with others.
- File > Move (to move to a shared team folder).
I have come across your article “The Ultimate Work Schedule Template Library (2023)” and I find it very interesting. Browsing your site, I was impressed by the wide coverage of schedule planning and was surprised because you provide the plans free of charge. Despite the multitude of schedules, there seems to be none that covers my needs…
I am responsible for scheduling the doctors’ shifts in a public hospital, who have a strange shift schedule. There are 8 doctors in total. For some shifts, they are divided into two teams of 4 (team I and R), for some others they are considered one team of 8. They have a complex shift pattern. To describe their shifts in brief:
A) They have two shifts every 8 days: one swing (with doctors from team I) and one night shift (with doctors from team R).
B) The next day they have a 24-hour shift (with doctors from team I).
C) In all other days they have 24-hour shifts, but Saturday and Sunday shifts are paid higher that weekdays.
Shifts A are paid higher than shifts B; shifts in group C are paid higher on Sundays than on Saturdays and those higher than on weekdays. It goes without saying, that shifts A and B might be on Saturday or Sunday (making scheduling and calculating payments) more cumbersome… Scheduling their shifts (taking into account blackout days, vacations, leave of absence etc) and balancing them in order to achieve similar payments brings a terrible headache every month.
I am seeking for a (custom made?) schedule that can help me. If one of your schedules (or a combination of them) does indeed cover my needs, please inform me. Otherwise, can you recommend a site or software that might do the job for me?
I apologise for my lengthy e-mail and I request for your help.
Kindest regards.