Sprint Review Meeting Agenda [Template]

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This is part of our series on meeting agenda templates. You can edit this sprint review meeting agenda in Google Docs or Word or print it out. 

Meeting Agenda Templates > Project Management Agendas > Sprint Review Meeting Agenda

I set up and ran Agile/Scrum project management at a marketing agency over a multi-year period. As part of that, I ran sprint review meetings but we always embedded them within the sprint planning meeting (more on that toward the bottom of this article).

In this article, I’ve pulled out the sprint review agenda into its own template for you to use. You’ll also learn about the overlaps between sprint planning, sprint review, and sprint retrospectives so you can cut down on your meeting time.

Click one of the links below to jump to a section that interests you most:

• Sprint review agenda template
• Who should attend?
• Sprint planning vs. review vs. retrospective
  • Download this – and five other Scrum meeting agendas – here

 

Sprint Review Meeting Agenda

Important Notes:

1. This can be combined with the sprint planning meeting, especially if it is all internal. See the first section of the previous agenda just above this.
2. A sprint review meeting might be necessary if you are delivering externally to clients (as an agency). This could act as its own presentation/meeting.

Purpose: To inspect the outcome of the sprint (a product demo) and discuss what went well and what could’ve been done better.

• Frequency: At the end of each sprint (1, 2, or 4 weeks typically)
• Duration: 30 minutes

Agenda:

1. Sprint Review (5 minutes)
   • What was accomplished during the previous sprint?
2. Product Demo & Feedback (20 minutes)
   • Screenshare new features, functionality
   • Collect feedback, issues, and ideas
3. Next Steps (5 minutes)
   • Does anything need to change in the next sprint based on what was discussed today?
   • Exactly what happens next to continue the project successfully?

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See Also: 

• Standup/Scrum Meeting Agenda
• Sprint Planning Meeting Agenda
• 5 Scrum Meeting Agenda Templates

 

Who attends sprint review meetings?

This is who needs to be at your sprint planning meeting:

1. Scrum Master
   • Facilitator: The Scrum Master ensures that the meetings run smoothly and stays within the time limit.
   • Scrum Coach: Acts as a coach to the team, helping members use the Scrum methodology correctly and efficiently.
   • Roadblock Remover: Identifies obstacles that team members raise during the meeting and helps to turn them into tasks to fix said obstacles.
2. Product Owner
   • Visionary: Represents the stakeholders (clients, management team, etc.) and the voice of the customer.
   • Decision Maker: Makes strategic product decisions and prioritizes the backlog items, helping the team understand which tasks are most critical and why.
3. Project Team Members
   • All software developers or people who participate in the priorities of the sprint
4. Stakeholders
   • Clients (if this is an external project)
   • Management team (on rare occasions, special feature demos, etc.)

 

Sprint Planning vs. Review vs. Retrospectives

There are five core meeting types within the Scrum Methodology. Each of those are important pieces to get the train chugging along, but it doesn’t mean you need to hold all five meetings on their own.

In my opinion, the sprint review meeting can be combined into others. Here are a few reasons why we decided to do that:

• A sprint review meeting comes at the end of the sprint. A sprint planning meeting comes at the beginning of a sprint.
  • Here’s the issue: Those describe the same time period since sprints run right into each other. You don’t want to have two hour-long meetings on the same day or consecutive days every two weeks.
• The sprint retrospective meeting would also take place around the same time.
• The sprint planning meeting already includes an agenda item to review the previous sprint.

Here’s how to do it.

Combine Sprint Review Into Sprint Planning

Here is our template for a sprint planning meeting:

• Previous Sprint Review (10 minutes)
  • What was completed?
  • What wasn’t?
  • What got in the way?
• Capacity (5 minutes)
  • Do people need to make adjustments to their typical sprint workload? (ie. vacations, priorities outside of the sprint like hiring or quarter-close projects)
• Sprint Goals (5 minutes)
  • Discuss: What needs to be accomplished in this sprint to consider it a success? Why is that the focus?
• Backlog Planning (30 minutes)
  • Which priorities should go into the backlog to be completed during this sprint?
• Next Steps (10 minutes)
  • Who is assigned which priority?
  • What needs to happen next to get started well during this sprint?

In the first section, you’ll see that sprint review already has a place. 

Here are your options:

1. Extend the meeting to make the sprint review section longer. This way you can include a product demo.
2. As Scrum Master, analyze the previous sprint before the meeting. Then, ask pointed questions about what wasn’t completed and what is getting in the way of completing priorities. This will speed up the sprint review portion.

 

Similar Meeting Agendas

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