Weekly Staff Schedule Template

Weekly Staff Schedule Template

Template downloads: Canva | Excel | SheetsPDF

This is part of our series on work schedule templates. You can edit this weekly staff schedule template in one of three common software tools (Canva, Google Sheets, or Microsoft Excel) or print out the PDF.
Work Schedule Templates > Staff Schedule Templates > Weekly Staff Schedule Template


What Is A Weekly Staff Schedule Template?

In this weekly staffing schedule template, you can add employee names, days they work, and total work hours. This work week schedule template gives a simplified view of the weekly calendar. The template currently has space for 10 employees, but you can add rows for more employee spots. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.

  • Type of schedule: Staff
  • Duration: Weekly
  • Daily business hours: Flexible/editable by employee
  • Shift length: Flexible/editable by employee
  • Average employee work hours per week: Flexible/editable by employee
  • Other names for this template: Weekly staff sheet, weekly employee schedule template
  • Typical industries: All/any


Weekly Staff Schedule Template Pros

  • The weekly staff schedule shows the most basic information for the upcoming work week for simplicity (employee names, days worked, and total hours)
  • Simple, clean design that can be printed once you make your adjustments to the template
  • Adjustable colors and fonts to brand it for your organization


Weekly Staff Schedule Template Cons

  • If you want to print it, the amount of employees are limited by the length
  • Does not include hours worked by day (just the total for the week)


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Build your Staff Work Schedule in monday.com for free.
Static work templates in Excel, Sheets, or a PDF are a great start. But if you’d like to plug your schedule and tasks into your daily workflow, it’s better to use an online program like monday.com’s work OS.

  • Build a work schedule over any time frame – assign people and due dates, track progress, and integrate it with Google Calendar
  • Centralize how where your work gets done – all projects, processes, tools, team members, and files in one place

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Similar Work Schedules

All of our work schedule templates are customizable in many different systems (Canva, Excel, and Google Sheets) so you can make each template your own. However, if our weekly staff schedule template isn’t the right fit for you, we have some similar ones that might work. 

Click the links below to try out a similar template.

View the complete work schedule template library


Definitions For This Work Schedule Template

At the top of this post, we provided seven pieces of information about the weekly staff schedule template. This is how we define each of those terms:

  • Type of schedule: Every Buildremote schedule template fits into one of these main categories:
    • Employee: Daily, weekly, or monthly schedules to plan which staff members will work for certain times and days
    • Shift: Work schedules for teams that require shifts (8-, 10-, 12-, or 24-hour work blocks) each day
    • Corporate: Common schedules used by companies with knowledge workers (desk jobs)
    • Hybrid: Schedule templates for companies that have employees split their time in an office and remotely
    • Entrepreneur: Work planners and unconventional work schedules for self-employed people
  • Duration: The length of time that the schedule template covers:
    • Daily
    • Weekly
    • Monthly
  • Daily business hours: The amount of hours that the organization will be open for business in a given day using this template
  • Shift length: The amount of hours employees will work each block of time before ending work (this is used primarily for the shift schedule templates)
  • Average employee work hours per week: The amount of hours each worker will log in a given week on this work schedule
  • Other names for this template: Other ways people refer to the same work schedule
  • Typical industries: The common types of organizations that typically use this schedule


Disclaimer: This template is not legal advice. Please advise your HR or legal team first to determine the right language and structure of your work schedule depending on your type of organization, employee status, and labor laws in your state or country.

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