7 Free, Customizable Staff Schedule Templates

Choose from 7 staff schedule templates to customize in Excel, Google Sheets, or Canva, or download in a printable PDF. These staffing schedule templates come from our library of work schedule templates, so click that link if you’d like to see more options than the seven we picked.

 In this article, you’ll see a variety of options, so hopefully something fits your needs:

• Daily, weekly, and monthly staff schedules
• Open-ended weekly planners
• Staff availability form

All of our staffing schedule templates are completely free and can be downloaded without entering any contact information. Click on a link below to jump to a template that fits for you.

 

Daily Staff Schedule Template

Template downloads: Canva | Excel | Sheets | PDF

In this daily staff schedule template, you can add employee names, their roles, start time, lunch break, end time, and total work hours. This gives a full, detailed view of the day’s work schedule. The template currently has space for 10 employees, but you can add rows for more employee spots. If some of the columns are not useful for your staff schedule, update the column names to provide the details you need. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.

• Type of schedule: Staff
• Duration: Daily
• Daily business hours: Flexible/editable by employee
• Shift length: Flexible/editable by employee
• Average employee work hours per week: Flexible/editable by employee
• Other names for this template: Daily staffing sheet, daily work schedule template
• Typical industries: All/any
• Pros:
  • The daily staff time schedule gives you a bit more information that the simple daily work schedule (like start and end times, lunch breaks, and hours worked)
  • Adjustable template allows you the change the stock information to show each day (like the date, manager or staff, open hours, etc).
  • Adjustable colors and fonts to brand it for your organization
• Cons:
  • If you want to print it, the amount of employees are limited by the length
  • Provides just a snapshot of one work day

 

Daily Work Schedule By Role & Hours

Template downloads: Canva | Excel | Sheets | PDF

In this daily staff work schedule template, you can add staff roles (Manager, Cashier, Host, etc.) and add employee names by role and hour. The template currently has a 12-hour shift, but you can change the hours in the first column or add hours by adding rows. Update role names in the top row. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.

• Type of schedule: Employee
• Duration: Daily
• Daily business hours: Flexible/editable in the template
• Shift length: Flexible/editable in the template
• Average employee work hours per week: Flexible/editable in the template
• Other names for this template: Daily schedule, daily hourly schedule
• Typical industries: All/any
• Pros:
  • Adjustable design that allows you to add, remove, or change your work hours, roles, and number of employees
  • Allows you to show a bit more information than a simple daily work calendar by including roles (rather than just hours and people)
  • Adjustable colors and fonts to brand it for your organization
• Cons:
  • If you want to print it, the amount of roles are limited by the width of the page and the hours are limited by the length
  • Not great for big teams (more than 10 or so people)

 

Weekly Staff Schedule Template

Template downloads: Canva | Excel | Sheets | PDF

In this weekly staffing schedule template, you can add employee names, days they work, and total work hours. This work week schedule template gives a simplified view of the weekly calendar. The template currently has space for 10 employees, but you can add rows for more employee spots. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.

• Type of schedule: Staff
• Duration: Weekly
• Daily business hours: Flexible/editable by employee
• Shift length: Flexible/editable by employee
• Average employee work hours per week: Flexible/editable by employee
• Other names for this template: Weekly staff sheet, weekly employee schedule template
• Typical industries: All/any
• Pros:
  • The weekly staff schedule shows the most basic information for the upcoming work week for simplicity (employee names, days worked, and total hours)
  • Simple, clean design that can be printed once you make your adjustments to the template
  • Adjustable colors and fonts to brand it for your organization
• Cons:
  • If you want to print it, the amount of employees are limited by the length
  • Does not include hours worked by day (just the total for the week)

 

Weekly Work Schedule Template

Template downloads: Canva | Excel | Sheets | PDF

In this weekly work schedule template, you can add employee names for the full work week. The template currently has five work days (green) and two days off (white), but you can change the work days in the top row. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.

• Type of schedule: Employee
• Duration: Weekly
• Daily business hours: Not set in the template
• Shift length: Not set in the template
• Average employee work hours per week: Not set in the template
• Other names for this template: Weekly schedule, work week schedule, weekly hourly schedule template
• Typical industries: All/any
• Pros:
  • Adjustable design that allows you to add, remove, or change your the days you are open, number of employees, and names
  • Simple, clean design that can be printed once you make your adjustments to the template
  • Adjustable colors and fonts to brand it for your organization
• Cons:
  • If you want to print it, the amount of employees are limited by the length
  • Does not include work hours (just days)

 

Weekly Planner Template

Template downloads: Canva

In this printable weekly planner template, you can plan out your personal or staff’s week in a simple format. The template is designed in Canva so you can customize it, the format is set to fit an 8.5 by 11-inch paper, and the content is within printing margins. Use this weekly planner to set your self up for success throughout the upcoming week.

 

Monthly Work Schedule Template

Template downloads: Canva | Excel | Sheets | PDF

In this printable monthly work schedule template, you can add employee names by day for the full month of work. Edit the days of the months so they match with the current month’s calendar. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.

• Type of schedule: Employee
• Duration: Monthly
• Daily business hours: Not set in the template
• Shift length: Not set in the template
• Average employee work hours per week: Not set in the template
• Other names for this template: Monthly work calendar, monthly staff schedule template
• Typical industries: All/any
• Pros:
  • Gives you the ability to plan out a simple work calendar over a month (rather than just a day or week)
  • Adjustable template allows you to change the work days and days of the week for each new month
  • Adjustable colors and fonts to brand it for your organization
• Cons:
  • You need to updated the days each month
  • Does not include work hours, roles or other information (just employees by day)

 

Staff Availability Form Template

Template downloads: Canva | Docs | PDF

This employee availability form allows for workers to submit the days and times they are willing and able to work for the upcoming week. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work, or customize it in Canva or Google Docs. If you’d like to work with it in Microsoft Word, go into the Docs and click File > Download.

• Type of schedule: Employee
• Duration: Weekly
• Daily business hours: Flexible/editable by employee
• Shift length: Flexible/editable by employee
• Average employee work hours per week: Flexible/editable by employee
• Other names for this template: Employee availability template, employee availability chart
• Typical industries: All/any
• Pros:
  • Collect when employees can work each week (online or printable) so you can plan out the staff calendar
  • Collect additional information to plan ahead, like upcoming vacations, days that absolutely won’t work, ability to pick up extra shifts
  • Adjustable colors and fonts to brand it for your organization (if you use it in Word, Google Docs, or Canva)
• Cons:
  • Requires one form per employee
  • Limited at one week’s worth of information

 

Supercharge Work Schedules With monday.com

Static work templates in Excel, Sheets, or a PDF are a great start. But if you’d like to plug your schedule and tasks into your daily workflow, it’s better to use an online program like monday.com’s work OS.

• Build a work schedule over any time frame – assign people and due dates, track progress, and integrate it with Google Calendar
• Centralize how where your work gets done – all projects, processes, tools, team members, and files in one place

It’s free to use monday.com forever for 1-2 person teams. So try it out, and if you like it, you can always add team members for $8 – $10 per month.

Build your Employee Work Schedule in monday.com for free.

 

 

Disclaimers:

• This template is not legal advice. Please advise your HR or legal team first to determine the right language and structure of your work schedule depending on your type of organization, employee status, and labor laws in your state or country.
• Some of the links in this article are affiliate links that may provide Buildremote with a small commission at no cost to you.