Nonprofit Board Meeting Agenda Template

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Nonprofit Board Meeting Agenda

Purpose: To oversee the organization’s mission effectiveness, ensure fiscal responsibility, and strategize on fundraising and program development.

Template:

• Attendees: Board members, Executive Director, and occasionally special guests (donors, partners)
• Frequency: Bi-monthly, quarterly
• Duration: 195 minutes

Agenda:

• Call to Order (5 minutes)
  • Formal opening and recording of attendance
• Approval of Previous Meeting Minutes (10 minutes)
  • Review and approve minutes from the last meeting to ensure all decisions and actions are documented
• Mission Moment (10 minutes)
  • Share a story or testimony that highlights the impact of the nonprofit’s work, reinforcing the mission
• Executive Director’s Report (20 minutes)
  • Update on organizational activities, staffing, and any significant changes since the last meeting
• Financial Report (20 minutes)
  • Presentation of current financial status including budget updates, cash flow, and financial forecasts
• Fundraising Report and Planning (30 minutes)
  • Review of past fundraising events and campaigns
  • Discussion of upcoming fundraising activities and strategies
• Committee Reports (30 minutes)
  • Updates from key committees:
    • Governance Committee – Recommendations on policy changes or board development
    • Audit Committee – Compliance updates and any issues with financial controls
    • Program Committee – Updates on program delivery and any changes in program scope
• Old Business (15 minutes)
  • Follow-up on previous unresolved issues or ongoing projects
• New Business (20 minutes)
  • Introduction and discussion of new initiatives, partnerships, or projects
• Board Development (15 minutes)
  • Training topic or discussion to enhance board effectiveness
• Executive Session (if needed) (20 minutes)
  • Private session for the board to discuss sensitive issues
• Announcements (5 minutes)
  • Informing the board of upcoming events, important dates, or critical changes in the organization
• Adjournment (5 minutes)
  • Formal closure of the meeting with an outline of the next steps and meeting dates

Boardable has some good nonprofit board meeting agendas that you can check out here 

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