6 Simple Meeting Agenda Templates
This is part of our series on meeting agenda templates. You can edit these simple meeting agendas in Google Docs or Word or print them out.
Meeting Agenda Templates > Team Meeting Agendas > Formal Meeting Agenda
Here’s my best advice from running meetings for more than a decade: you do not need a fancy, designed template. All you need is a simple meeting agenda template you can use in Word or Google Docs. What you choose to discuss, how you prepare, and how you follow up are the keys to a successful meeting.
With that said, here are six simple agenda templates for your next meeting. Use the table of contents to jump to one that works for you:
- 30-minute agenda
- 60-minute agenda
- One-on-one agenda
- Team meeting agenda
- Standup agenda
- Leadership agenda
Simple 30-Minute Meeting Agenda
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| Topic | Notes |
|---|---|
| Introduction (5 min) |
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| Last Meeting’s Tasks (5 min) |
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| Updates (5 min) |
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| Discussion Topic #1 (10 min) |
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| Next Steps (5 min) |
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Simple 60-Minute Meeting Agenda
Access the free agenda in Docs | Download all 50 for $47
| Topic | Notes |
|---|---|
| Introduction (5 min) |
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| Tasks/Updates (5 min) |
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| Discussion Topic #1 (10 min) |
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| Discussion Topic #2 (10 min) |
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| Discussion Topic #3 (10 min) |
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| Next Steps (5 min) |
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Simple One-On-One Meeting Agenda
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Purpose: An open-ended meeting agenda for any two employees (or an employee and manager) to use on any frequency (weekly, bi-weekly, monthly, etc.)
Template:
- Attendees: Manager and new employee
- Frequency: Weekly, bi-weekly, quarterly
- Duration: 30-60 minutes
Agenda:
- Introduction (5 min)
- Open with unstructured personal or professional chit-chat
- Role/Project (15 min)
- Go over the basic metrics and responsibilities of the role or project
- Questions (15 min)
- Ask questions each way to surface issues to be resolved
- Discuss any questions that need decisions to be made
- Feedback (5 min)
- Does either person have constructive feedback or praise for the other?
- Next Steps (5 min)
- Write down which tasks were committed to, and revisit in the next meeting
Simple Team Meeting Agenda Template
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Purpose: To discuss weekly progress, and upcoming tasks, and address immediate team concerns.
Template:
- Attendees: Entire team
- Frequency: Weekly, bi-weekly, or monthly
- Duration: 30-45 minutes
Agenda:
- Introduction (5 min)
- Discuss anything that comes up, personal or professional updates
- Progress Update (10 min)
- Have each team member (or rotate by week) update what they are working on
- Review the past week’s accomplishments and highlights
- Discuss challenges and solutions
- Upcoming Tasks and Goals (10 min)
- Outline key objectives for the upcoming week or month
- Assign responsibilities and deadlines
- Feedback and Questions (5 min)
- Open the floor for team feedback and questions
Simple Daily Standup Meeting Agenda
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Purpose: To synchronize activities and create a plan for the next 24 hours in a development team or a team working on a project together.
Template:
- Attendees: All team members working on the project, Scrum Master
- Frequency: Daily
- Duration: 15 minutes
Process:
- Start and end on time
- Set a consistent time for the meeting to occur each day
- Screenshare your project management board
- Go around one-by-one to share updates
Agenda:
- What did you work on yesterday?
- What will you work on today?
- What is getting in your way?
Basic Leadership Meeting Agenda
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Record-keeping:
- Date: [Insert Date]
- Time: [Insert Time]
Agenda:
- Open discussion (5 min)
- Set aside time for chit-chat (personal lives, what’s happening at the company, etc.)
- Last meeting’s action items (10 min)
- Discuss progress on the tasks you decided to pursue during the previous leadership meeting
- This is how you commit to doing what you say you’ll do as a team
- Metrics (15 min)
- Review a set list of the most important numerical measures within the business
- This might also be known as the scorecard or key performance indicators (KPIs)
- The numbers shouldn’t change from meeting to meeting and the figures should be prepared before the meeting
- Strategic initiatives (20 min)
- Discuss the specific projects the team has chosen to pursue that will most positively impact the key metrics
- These initiatives should be set monthly or quarterly, and progress on the initiatives can be discussed weekly
- This section might also be called priorities or objectives
- Discuss, decide (30 min)
- Talk about the issues getting in the way, and discuss ways to fix them
- This section might also be called issues, roadblocks, or concerns
- Next steps (10 min)
- Turn everything that was discussed into specific action items
- Each action item should get one owner, a due date, and a specific task that can be completed
- Action items
- Record the action items here and copy/paste them for the next leadership meeting
See Also: How To Write A Meeting Agenda
Similar Meeting Agendas
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