Free Employee Availability Form: Word, Docs, PDF

Employee Availability Form

Template downloads: Canva | DocsPDF

This is part of our series on work schedule templates. You can edit this employee availability form template in one of three common software tools (Canva, Google Sheets, or Microsoft Excel) or print out the PDF.
Work Schedule Templates > Employee Schedules > Employee Availability Form Template


What Is An Employee Availability Form Template?

This employee availability form allows for workers to submit the days and times they are willing and able to work for the upcoming week. Print out the blank version of the template as a PDF to fill in the schedule by hand and post it at work, or customize it in Canva or Google Docs. If you’d like to work with it in Microsoft Word, go into the Docs and click File > Download.

  • Type of schedule: Employee
  • Duration: Weekly
  • Daily business hours: Flexible/editable by employee
  • Shift length: Flexible/editable by employee
  • Average employee work hours per week: Flexible/editable by employee
  • Other names for this template: Employee availability template, employee availability chart
  • Typical industries: All/any


Employee Availability Form Pros

  • Collect when employees can work each week (online or printable) so you can plan out the staff calendar
  • Collect additional information to plan ahead, like upcoming vacations, days that absolutely won’t work, ability to pick up extra shifts
  • Adjustable colors and fonts to brand it for your organization (if you use it in Word, Google Docs, or Canva)


Availability Sheet Cons

  • Requires one form per employee
  • Limited at one week’s worth of information


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Static work templates in Excel, Sheets, or a PDF are a great start. But if you’d like to plug your schedule and tasks into your daily workflow, it’s better to use an online program like’s work OS.

  • Build a work schedule over any time frame – assign people and due dates, track progress, and integrate it with Google Calendar
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Similar Work Schedules

All of our work schedule templates are customizable in many different systems (Canva, Excel, and Google Sheets) so you can make each template your own. However, if our employee availability form template isn’t the right fit for you, we have some similar ones that might work. 

Click the links below to try out a similar template, or visit our list of staff schedule templates where this form is listed.

View the complete work schedule template library


Definitions For This Availability Template

At the top of this post, we provided seven pieces of information about the employee availability form template. This is how we define each of those terms:

  • Type of schedule: Every Buildremote schedule template fits into one of these main categories:
    • Employee: Daily, weekly, or monthly schedules to plan which staff members will work for certain times and days
    • Shift: Work schedules for teams that require shifts (8-, 10-, 12-, or 24-hour work blocks) each day
    • Corporate: Common schedules used by companies with knowledge workers (desk jobs)
    • Hybrid: Schedule templates for companies that have employees split their time in an office and remotely
    • Entrepreneur: Work planners and unconventional work schedules for self-employed people
  • Duration: The length of time that the schedule template covers:
    • Daily
    • Weekly
    • Monthly
  • Daily business hours: The amount of hours that the organization will be open for business in a given day using this template
  • Shift length: The amount of hours employees will work each block of time before ending work (this is used primarily for the shift schedule templates)
  • Average employee work hours per week: The amount of hours each worker will log in a given week on this work schedule
  • Other names for this template: Other ways people refer to the same work schedule
  • Typical industries: The common types of organizations that typically use this schedule


Disclaimer: This template is not legal advice. Please advise your HR or legal team first to determine the right language and structure of your work schedule depending on your type of organization, employee status, and labor laws in your state or country.

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