5 Team Meeting Agenda Templates

A “team meeting” could mean just about anything: your full team, your full company, your department, or a team dedicated to a certain project. Since it’s such an amorphous term, I built several agenda templates for different types of team meetings:

• Weekly team meeting agenda
• Non-work team meeting agenda
• First team meeting agenda
• All-hands meeting agenda
• Department/staff meeting agenda
• How to run a remote team meeting
  • Download the meeting agenda library

 

Weekly Team Meeting Agenda

Purpose: To discuss weekly progress, and upcoming tasks, and address immediate team concerns.

Template:

• Attendees: Entire team
• Frequency: Weekly, bi-weekly, or monthly
• Duration: 30-45 minutes

Agenda:

• Introduction (5 min)
  • Discuss anything that comes up, personal or professional updates
• Progress Update (10 min)
  • Have each team member (or rotate by week) update what they are working on
  • Review the past week’s accomplishments and highlights
  • Discuss challenges and solutions
• Upcoming Tasks and Goals (10 min)
  • Outline key objectives for the upcoming week or month
  • Assign responsibilities and deadlines
• Feedback and Questions (5 min)
  • Open the floor for team feedback and questions

 

Non-work Meeting Agenda

Purpose: To build personal relationships and company culture without discussing work.

Template:

• Attendees: Entire team (department for large companies, full staff for small companies)
• Frequency: Weekly/bi-weekly
• Duration: 30-45 minutes

Agenda: 

• Icebreaker (15 min)
  • Pick from several meeting icebreakers that don’t require any prep
  • Propose a simple question to get an interesting, non-work discussion going
• Open Discussion (15 min)
  • Discuss anything outside of work: travel plans, family updates, etc.

 

First Team Meeting Agenda

Purpose: To introduce team members, set expectations, and establish team goals.

Template:

• Attendees: Entire Team
• Frequency: One-time
• Duration: 1 hour

Agenda:

• Team Introductions (15 min)
  • Brief introduction from each team member (role, location, hobbies, family, etc.)
• New Team Member Introduction (15 min) 
  • Career
  • Role
  • Personal talk: Location, hobbies, family
• Team Objectives (15 min)
  • Outline the team’s purpose and goals
  • Discuss team culture and values
• Roles and Responsibilities (15 min)
  • Clarify each member’s role and expectations

 

All-hands Meeting Agenda

Purpose: To share company-wide updates, celebrate achievements, and reinforce the company culture.

Template:

• Attendees: All Employees
• Frequency: Monthly/Quarterly
• Duration: 1-1.5 hours

Agenda:

• Company Updates (20 min)
  • Announcements from leadership
  • Overview of company performance
• Department Highlights (20 min)
  • Success stories and updates from various department heads
• Employee Recognition (10 min)
  • Acknowledge standout performances and milestones
• Upcoming Goals & Initiatives (10 min)
  • Present goals for the upcoming period
  • Introduce new projects or initiatives
• Q&A Session (0-30 min)
  • Open the floor for questions for the leadership team

 

Department Meeting Agenda (Staff Meeting Agenda Sample)

Purpose: To focus on department-specific objectives, projects, and strategies for one team only.

Template:

• Attendees: Department Members
• Frequency: Bi-weekly/Monthly
• Duration: 30-60 minutes

Agenda:

• Introduction (5 min)
  • Discuss anything that comes up, personal or professional updates
• Progress Update (10 min)
  • Have each team member update what they are working on
  • Review the past week’s accomplishments and highlights
  • Discuss challenges and solutions
• Department Performance Review (15 min)
  • Review key metrics and achievements
• Challenges and Collaboration (15 min)
  • Address specific challenges that need to be cleared
• Feedback and Open Discussion (15 min)
  • Discuss how to clear the noted challenges
  • Share ideas and suggestions
  • Have an open discussion about anything that was missed

 

How To Run A Remote Team Meeting Before Buildremote, I worked at a fully remote marketing agency for eight years. I ran the company for six of those years. That’s where I learned how to run a remote team meeting. Here are my best pieces of advice: Show up on time, be ready, present well on camera, and end on time.  Set aside intentional time for non-work talk. Always encourage video for team meetings (you need the non-verbal cues). Set an appropriate meeting length and stick to it. Prepare an agenda beforehand and share it. Prepare all of the numbers, metrics, and updates beforehand and share them. Keep the presentations, updates, and metrics short (those can be done asynchronously if needed) to clear more time for the discussions, solutions, and ideas.  Screen share when you are showing numbers, metrics, and progress updates. Do not screen share when having discussions (to put the focus on the people). Record tasks that are decided upon in the meeting, then revisit progress on the tasks in the next meeting.

 

Download These (And More) Meeting Agendas

Want to download these team meeting agendas in Google Docs or Word?

It’s part of our meeting agenda library that you can download here.