41 Types Of Meetings Defined: The Full Library

In this library, you’ll find just about every type of meeting that takes place within a business. These 41 meeting types are organized into seven categories, so you can jump to a group that is most relevant to you.

For each type of meeting, you’ll see three pieces of information – meeting length, meeting location, meeting frequency – that give the discussion structure. In the table below, you’ll see all of the options for all three.

Click the links below to jump to a specific category of meeting types:

• Department
• External
• Leadership
• One-on-one
• Project management
• Teamwide

 

👉 Meeting Types By Department 👈

These meetings typically happen within departments or between two closely-related departments.

Department Head Meeting

A meeting for leaders of all company departments to review key numbers, objectives, and issues. The Department Head Meeting might also be referred to as the Cross-functional Meeting.

• Common frequencies: Monthly, Quarterly
• Common lengths: 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote, Retreat

  

Budget Meeting

Discussing, allocating, or reviewing the budget for departments or projects. The Budget Meeting might also be referred to as the Budget Planning Meeting.

• Common frequencies: Monthly, Quarterly
• Common lengths: 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote, Retreat

  

Marketing Meeting

To plan, review, or assess marketing campaigns, strategies, or tactics. The Marketing Meeting might also be referred to as the Content Team Meeting, Marketing Team Meeting.

• Common frequencies: Weekly, Monthly
• Common lengths: 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote

  

Sales Meeting

To discuss sales targets, strategies, and performance. The Sales Meeting might also be referred to as the Sales Team Meeting, Sales Check-in.

• Common frequencies: Weekly, Monthly
• Common lengths: 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote

  

Key Account Meeting

A cross-functional meeting between department heads to discuss the most important clients.

• Common frequencies: Bi-Weekly, Monthly
• Common lengths: 30 minutes
• Common locations: In-person, Remote

  

Sales & Marketing Meeting

A recurring meeting between leaders of the sales and marketing teams to get on the same page. The Sales & Marketing Meeting might also be referred to as the Sales & Marketing Sync.

• Common frequencies: Monthly, Quarterly
• Common lengths: 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote

  

Sales & Support Meeting

A recurring meeting between leaders of the sales and support teams to get on the same page. The Sales & Support Meeting might also be referred to as the Sales & Support Sync.

• Common frequencies: Monthly, Quarterly
• Common lengths: 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote

  

Customer Service & Support Meeting

A recurring meeting between leaders of the service and support teams to get on the same page. The Customer Service & Support Meeting might also be referred to as the Customer Service & Customer Support Sync.

• Common frequencies: Monthly, Quarterly
• Common lengths: 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote

  

👉 External Types Of Meetings 👈

These meetings happen with people outside of your organization.

Client Meeting

A meeting with customers to provide reporting, discuss strategy, and more. The Client Meeting might also be referred to as the Customer Meeting.

• Common frequencies: Weekly, Bi-weekly, Monthly
• Common lengths: 30 minutes, 1 hour
• Common locations: In-person, Remote

See Also: New Client Onboarding Meeting Agenda

  

Vendor Meeting

A meeting to discuss delivery, price, and more with external suppliers. The Vendor Meeting might also be referred to as the Supplier Meeting.

• Common frequencies: Weekly, Bi-weekly, Monthly
• Common lengths: 30 minutes, 1 hour
• Common locations: In-person, Remote

  

Shareholder Meeting

A formal gathering of company shareholders to share financial results, vote on key issues, and more. The Shareholder Meeting might also be referred to as the Annual General Meeting (AGM).

• Common frequencies: Yearly
• Common lengths: 1 hour, 90 minutes, 3 hours, Full day
• Common locations: In-person, Remote

  

Focus Group

A group of people is asked about their perceptions and opinions of a product (for product research). The Focus Group might also be referred to as the Feedback Session.

• Common frequencies: Ad-hoc, Yearly
• Common lengths: 1 hour, 3 hours
• Common locations: In-person, Remote, Retreat

  

Networking Meeting

These gatherings are intended for employees (or industry people) to build relationships. The Networking Meeting might also be referred to as the Social Meeting.

• Common frequencies: Quarterly, Yearly
• Common lengths: 1 hour, 3 hours
• Common locations: In-person, Retreat

See Also: How Run Brown Bag Sessions

 

👉 Leadership Meeting Types 👈

  These types of meetings are used by management and executive teams.

Leadership Meeting

A meeting for the leaders of the company to discuss strategy, results, and challenges. The Leadership Meeting might also be referred to as the Executive Team Meeting.

• Common frequencies: Weekly, Bi-weekly, Monthly
• Common lengths: 1 hour, 90 minutes
• Common locations: In-person, Remote, Retreat

  

Board Meeting

A meeting for the board of directors to discuss the organization’s financial performance, and more. The Board Meeting might also be referred to as the Board of Directors Meeting.

• Common frequencies: Monthly, Quarterly
• Common lengths: 90 minutes, 3 hours
• Common locations: In-person

See Also: Board Meeting Agenda Templates

  

Level 10 Meeting

👍 Henry’s Favorite

From the “Entrepreneurial Operating System” (EOS)– the Level 10 Meeting covers key numbers, projects, and issues.

• Common frequencies: Weekly
• Common lengths: 90 minutes
• Common locations: In-person, Remote

See Also: Level 10 Meeting Template

  

Skip-Level Meeting

👍 Henry’s Favorite

A meeting between an employee and the manager of their manager (skipping a level of management).

• Common frequencies: Monthly, Quarterly
• Common lengths: 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote

See Also: How To Prepare For A Skip Level Meeting

  

👉 One-On-One Meeting Types 👈

All of the meetings below occur between just two members of a team.

One-on-One Meeting

👍 Henry’s Favorite

Any meeting between two coworkers (manager and employee, colleagues working on a project together, etc.)

• Common frequencies: Weekly, Bi-weekly, Monthly
• Common lengths: 15 minutes, 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote, Walking

  

Onboarding Meeting

👍 Henry’s Favorite

A meeting to introduce new employees to their new role, the company, culture, and policies. The Onboarding Meeting might also be referred to as the Orientation Meeting.

• Common frequencies: Ad-hoc
• Common lengths: 1 hour, 3 hours
• Common locations: In-person, Remote

See Also: Remote Employee Onboarding Meeting Agendas

  

Goal Setting Meeting

A meeting to set or revise a set of goals and objectives for the company, a department, or project. The Goal Setting Meeting might also be referred to as the OKR Meeting.

• Common frequencies: Quarterly, Yearly
• Common lengths: 1 hour, 90 minutes
• Common locations: In-person, Remote

  

Review Meeting

A meeting that could be used in multiple ways to assess performance, projects, or results against goals. The Review Meeting might also be referred to as the Evaluation Meeting.

• Common frequencies: Monthly, Quarterly
• Common lengths: 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote

  

Performance Review Meeting

A meeting between an employee and their manager to discuss the employee’s performance.

• Common frequencies: Quarterly, Yearly
• Common lengths: 1 hour
• Common locations: In-person, Remote

See Also: Performance Review Meeting Agenda

  

Performance Improvement Plan Meeting

A meeting between a manager and an underperforming employee to present a clear plan to improve performance. The Performance Improvement Plan Meeting might also be referred to as the PIP Meeting.

• Common frequencies: Ad-hoc
• Common lengths: 1 hour
• Common locations: In-person, Remote

  

Salary Review Meeting

👍 Henry’s Favorite

A meeting between a manager and an employee to discuss the employee’s salary or a raise.

• Common frequencies: Ad-hoc, Annually
• Common lengths: 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote

  

Exit Interview

A meeting between a departing employee and his or her manager to gather feedback.

• Common frequencies: Ad-hoc
• Common lengths: 15 minutes, 30 minutes
• Common locations: In-person, Remote

  

👉 Project Management Meeting Types 👈

Each of these meetings are used as a way to shepherd projects and tasks forward. Most of them come from the agile methodology. 

Project Management Meeting

A meeting to discuss timelines, resources, and deliverables for a project.

• Common frequencies: Weekly, Bi-weekly, Monthly
• Common lengths: 30 minutes
• Common locations: In-person, Remote

See Also: 4 Project Management Meeting Agendas

  

Kick-off Meeting

👍 Henry’s Favorite

A meeting to launch a new project or client to get everyone on the same page.

• Common frequencies: Ad-hoc
• Common lengths: 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote

See Also: 3 Project Kick-Off Meeting Agenda Templates

  

Sprint Planning Meeting

👍 Henry’s Favorite

A meeting to plan out projects to prioritize and complete during the upcoming sprint (or fixed block of time). The Sprint Planning Meeting might also be referred to as the Sprint Kickoff.

• Common frequencies: Monthly, Every 6 weeks, Quarterly
• Common lengths: 1 hour
• Common locations: In-person, Remote

  

Scrum Meeting

Part of the agile methodology, it’s a brief meeting (typically daily) to discuss progress and roadblocks. The Scrum Meeting might also be referred to as the Daily Huddle Meeting.

• Common frequencies: Daily, Weekly
• Common lengths: 15 minutes, 30 minutes
• Common locations: In-person, Remote

  

Standup Meeting

A short, recurring meeting where team members provide updates on what they’re working on in the sprint.

• Common frequencies: Daily, Weekly
• Common lengths: 15 minutes, 30 minutes
• Common locations: In-person, Remote

See Also: Daily Standup Meeting Agenda Template

  

Backlog Refinement Meeting

A meeting from the “agile methodology” where the team reviews and prioritizes items in the product backlog.

• Common frequencies: Weekly, Bi-weekly, Monthly
• Common lengths: 30 minutes
• Common locations: In-person, Remote

See Also: Backlog Refinement Meeting Agenda

  

Crisis Management Meeting

An ad-hoc meeting used during emergencies or when an urgent response to a situation is required.

• Common frequencies: Ad-hoc
• Common lengths: 30 minutes, 1 hour
• Common locations: In-person, Remote

  

Retrospective Meeting

👍 Henry’s Favorite

At the end of a sprint period, participants discuss what went well, what can be improved, and how.

• Common frequencies: Monthly, Every 6 weeks, Quarterly
• Common lengths: 1 hour
• Common locations: In-person, Remote

See Also: 6 Sprint Retrospective Templates

 

👉 Teamwide Types Of Work Meetings 👈

These meetings typically happen across full teams, not just within departments. 

All-hands Meeting

All employees, from top to bottom, gather to hear about company updates, new initiatives, and announcements. The All-hands Meeting might also be referred to as the Town Hall Meeting.

• Common frequencies: Ad-hoc, Quarterly, Yearly
• Common lengths: 30 minutes, 1 hour
• Common locations: In-person, Remote, Retreat

  

Team Meeting

A meeting for the entire team (at small companies) or the entire department (at large companies). The Team Meeting might also be referred to as the All-hands Meeting or Staff Meeting.

• Common frequencies: Weekly, Bi-weekly, Monthly
• Common lengths: 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote, Retreat

See Also: First Team Meeting Agenda Template  

 

Training Meeting

👍 Henry’s Favorite

An information or training session aimed at developing skills or understanding of a particular topic. The Training Meeting might also be referred to as the Workshop Meeting.

• Common frequencies: Ad-hoc, Yearly
• Common lengths: 3 hours, Full day, Multiple days
• Common locations: In-person, Remote

  

Brainstorming Session

A meeting focused on generating ideas or solutions to a problem. The Brainstorming Session might also be referred to as the Idea Meeting.

• Common frequencies: Ad-hoc, Quarterly, Yearly
• Common lengths: 1 hour
• Common locations: In-person, Remote, Retreat, Walking

See Also: 30 Meeting Topic Ideas

  

Non-work Meeting

👍 Henry’s Favorite

A team-building meeting (typically for remote teams) where no work topics are discussed.

• Common frequencies: Weekly, Bi-weekly, Monthly
• Common lengths: 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote, Retreat, Walking

See Also: Non-Work Meeting Agenda

  

Working Meeting

A meeting where all participants are working on a common project together. The Working Meeting might also be referred to as the Work Buddy Meeting, Virtual Coworking Meeting.

• Common frequencies: Ad-hoc
• Common lengths: 1 hour, 3 hours
• Common locations: In-person, Remote

  

Strategy Meeting

👍 Henry’s Favorite

A meeting to develop or review business strategies. The Strategy Meeting might also be referred to as the Strategic Planning Meeting, Strategy Review Meeting.

• Common frequencies: Quarterly, Yearly
• Common lengths: 3 hours, Full day, Multiple days
• Common locations: In-person, Remote, Retreat

  

Brown Bag Session

An informal meeting where attendees bring their lunches and learn about or discuss a specific topic. The Brown Bag Session might also be referred to as the Brown Bag Meeting.

• Common frequencies: Ad-hoc, Monthly
• Common lengths: 30 minutes, 45 minutes, 1 hour
• Common locations: In-person, Remote

 

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